Director General

Director General's Office:

Summary of the Main Activity (Responsibilities):

The Director General's Office is in charge of facilitating the director general's tasks, securing all needs and requirements required for the work to be completed quickly and conveniently, coordinating all office-related activities with the various administrative units within the department, and coordinating with the appropriate external parties.

Main Tasks:

1. Coordinating between and the director general and the National Library's organizational units to guarantee that its responsibilities are carried out effectively and efficiently.

2. Covering all of the director general's activities to guarantee that the National Library's objectives are successfully accomplished.

List of duties:

• Preparing appropriate replies to issues received by the Director General's Office and consulting with the appropriate parties.

• Checking, signing, and transferring the director general's incoming and outgoing mail to the department's administrative units or the proper authorities in conjunction with the SAI division.

• Ensuring that all of the Director General's correspondence is printed and reviewed.

• Maintaining access to books, papers, scientific publications, and circulars relevant to the Director General.

• Assembling, organizing, and cataloging significant documents and records received by the director general's office.

• Organizing and preparing daily and weekly schedules of the director general’s appointments.

• Scheduling appointments for visitors and service recipients asking to meet the Director General.

• Working with the Public Relations and Media division on issues relevant to the Director General, such as taking part in cultural events and activities inside and outside the Department.

• Writing and responding to official letters.

• Managing the director general's travel arrangements, including writing formal letters, getting visas, and booking tickets, in conjunction with the public relations and media division.

• Setting up meetings on the director general's calendar and keeping track of all associated facilities (such as meeting room equipment, telephone communications, and hospitality issues).

Other Tasks List:

Participating in the analysis of the cases the Legal Advisor is tasked with reviewing and the creation of draft responses.

Participating in the expression of viewpoints and giving legal counsel on a range of subjects brought before the department, including those involving intellectual property and all legal issues relevant to its activities and laws, under the direction of the Director General.
Presenting proposals aimed at developing and updating the regulations governing the department's operations.
Following up on all legal matters, cases filed by or against the department, or in which the department is a party, as well as arbitration cases in which the department is a party, drafting responses to them, preparing all necessary papers, carrying out all actions, activities, and procedures related to that, and attending the sessions for each of them in all courts in coordination with the legal representative of the state departments based on the nature of the case.
Obtaining all announcements, notifications, warnings, judicial reports, lawsuit regulations, judgements, appeals and other judicial documents related to the department, in coordination with the legal representative of the competent State departments according to the type of received case or legal document.

Participating in the committees responsible for conducting internal investigation, implementing punishment, and verifying that it complies with the law.
Responding to legal inquiries from the Director General's Office, the National Library's directorates, or any other party involved in the department's operatio
Expressing opinions on issues that have met legal requirements and presenting them for signature in accordance with the proper authorities.
Preserving the execution of legal decisions taken in accordance with the appropriate authorities, regardless of whether these decisions are for or against the department's interest.
Observing and tracking the decisions of competent courts concerning judgments handed down for violations of the provisions of the Copyright and Related Rights Protection Law and in coordination with the competent legal authority.
Dealing with any other responsibilities assigned to the legal Advisor concerning the operation of the department.

(1-2) Legal Advisor’s Office

Main Activity (Responsibilities):

The legal advisor's office provides legal counsel to senior management concerning legal cases and issues related to the department's work and follows them up whether they involve service recipients or employees. It also responds to inquiries from any government or private agency. Additionally, this office provides legal advice for the development of the department's essential policies and prepares, drafts, and evaluates agreements and memoranda of understanding pertaining to the department's activities.

Main tasks:

1. Offering legal counsel and opinions on the functioning of the National Library.

2. Writing contracts, memorandums of understanding, agreements, and other legal papers related to the activities of the National Library.

3. Setting up drafts for the issuance or amendment of the regulations governing the department of National Library's operations.

Other Tasks List:

Participating in the analysis of the cases the Legal Advisor is tasked with reviewing and the creation of draft responses.
Participating in the expression of viewpoints and giving legal counsel on a range of subjects brought before the department, including those involving intellectual property and all legal issues relevant to its activities and laws, under the direction of the Director General.
Presenting proposals aimed at developing and updating the regulations governing the department's operations.
Following up on all legal matters, cases filed by or against the department, or in which the department is a party, as well as arbitration cases in which the department is a party, drafting responses to them, preparing all necessary papers, carrying out all actions, activities, and procedures related to that, and attending the sessions for each of them in all courts in coordination with the legal representative of the state departments based on the nature of the case.
Obtaining all announcements, notifications, warnings, judicial reports, lawsuit regulations, judgements, appeals and other judicial documents related to the department, in coordination with the legal representative of the competent State departments according to the type of received case or legal document.
Participating in the committees responsible for conducting internal investigation, implementing punishment, and verifying that it complies with the law.
Responding to legal inquiries from the Director General's Office, the National Library's directorates, or any other party involved in the department's operations.
Expressing opinions on issues that have met legal requirements and presenting them for signature in accordance with the proper authorities.
Preserving the execution of legal decisions taken in accordance with the appropriate authorities, regardless of whether these decisions are for or against the department's interest.
Observing and tracking the decisions of competent courts concerning judgments handed down for violations of the provisions of the Copyright and Related Rights Protection Law and in coordination with the competent legal authority.
Observing, assessing, and reviewing amendments to laws affecting the department's operation and activities as well as laws governing government employment and notifying the public of these changes.
Dealing with any other responsibilities assigned to the legal Advisor concerning the operation of the department.